Setting up of a Branch Office

Setting up a branch office in India can be an excellent way for a foreign company to establish a presence and conduct business operations in the country. India's rapidly growing economy, large consumer base, and favorable investment climate make it an attractive destination for international businesses seeking expansion opportunities.

A branch office is a viable option for foreign companies that wish to engage in specific activities in India without forming a separate legal entity. It serves as an extension of the parent company and operates under its name. The primary purpose of a branch office is to facilitate and promote the parent company's business interests in India.

To set up a branch office in India, several key steps and considerations must be taken into account. These include:

  • Eligibility: Foreign companies engaged in manufacturing or trading activities outside India can establish a branch office in India. However, certain sectors require prior approval from the Reserve Bank of India (RBI).
  • Reserve Bank of India (RBI) Approval: Prior approval from the RBI is mandatory for most foreign companies intending to set up a branch office in India. The application process involves submitting various documents and providing details about the parent company, its activities, and financial standing.
  • Activities and Restrictions: A branch office can undertake activities that are within the scope of the parent company's operations. However, there are certain restrictions on income generation and repatriation of profits, which need to be considered.
  • Legal and Compliance Requirements: Foreign companies must comply with Indian laws and regulations, such as the Companies Act, tax obligations, and other statutory requirements. They may also need to appoint a compliance officer or company secretary.
  • Office Space: A branch office must have a physical presence in India. It can either lease or purchase office space, depending on the company's requirements and long-term plans.
  • Taxation and Transfer Pricing: Branch offices are subject to Indian taxation laws. Understanding the tax implications, including transfer pricing regulations, is crucial for effective financial management and compliance.
  • Employment and Labor Laws: Companies must adhere to Indian labor laws, including those related to employment contracts, wages, benefits, and social security obligations.
  • Registration and Documentation: Various registrations, such as with the Registrar of Companies (ROC) and tax authorities, need to be completed. Documentation, including the establishment of a bank account, is necessary for conducting business operations.

Setting up a branch office in India offers numerous advantages, including access to a vast market, local talent pool, and potential collaborations with Indian partners. However, it is essential to navigate the regulatory landscape effectively and seek professional advice to ensure compliance and successful establishment.

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  • Market Expansion: India is one of the fastest-growing economies in the world with a vast consumer base. By setting up a branch office, foreign companies can tap into the Indian market and take advantage of the increasing purchasing power and demand for various products and services.
  • Local Presence: Having a branch office in India allows companies to establish a physical presence in the country. This presence can enhance credibility and trust among Indian customers, suppliers, and partners, leading to better business opportunities.
  • Business Development: A branch office can serve as a hub for business development activities in India. It enables companies to engage in market research, identify potential customers and partners, and build relationships with local stakeholders. This proximity to the market facilitates better understanding of customer needs and preferences, leading to more effective business strategies.
  • Cost Efficiency: India offers a competitive cost advantage in terms of labor, infrastructure, and operational expenses. Setting up a branch office can help companies reduce costs by leveraging the skilled workforce available at comparatively lower wages. It also allows access to cost-effective resources and infrastructure in the country.
  • Regulatory Flexibility: The Indian government has taken several initiatives to encourage foreign investment and ease of doing business. Setting up a branch office provides flexibility in complying with Indian regulations while retaining the control and decision-making authority of the parent company. This flexibility enables companies to navigate the local legal and regulatory framework more efficiently.
  • Knowledge and Innovation: India has a vibrant and diverse business ecosystem, with a strong focus on innovation and technology. By establishing a branch office, foreign companies can tap into this ecosystem, collaborate with local talent, and gain exposure to new ideas, research, and technological advancements.
  • Access to Skilled Talent: India has a large pool of skilled professionals in various fields, including information technology, engineering, finance, and research. Setting up a branch office allows companies to access this talent pool and recruit skilled employees who can contribute to the growth and success of the business.
  • Tax Benefits: India offers certain tax incentives and benefits for foreign companies setting up a branch office, especially in sectors like manufacturing, research and development, and export-oriented activities. These benefits can help companies optimize their tax liabilities and improve overall financial performance.

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Documents Required From Parent Company

  • Certificate of Incorporation
  • Memorandum of Association
  • Articles of Association
  • Complete details of Directors and Key Executives of the company
  • Full details of the shareholders of the applicant company
  • Net worth certificate attested by Certified Public Accountant (CPA)
  • Last five preceding year’s audited financial statement
  • A report from the applicant's banker in the host country

Documents Required For the Office Address Registration

  • 5 copies of passport
  • 5 passport size photographs
  • A copy of Business Visa with Immigration Stamp of arrival on it
  • 5 copies of the National Identity Card
  • Latest Address Proof (Electricity Bill/ Phone Bill/ Water Bill/ Bank Statement)
  • Power of Attorney in the name of AR
  • Board Resolution appointing the AR


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